Video instructions

Video

  • Video format: MP4 or MOV
  • Resolution: 720p with 4000 kbps
  • Image format: Landscape format (16: 9)

Deadline 20 April 2021

Instructions on how to upload your video to the digital platform will be sent by email to all presenting authors at the beginning of April.

General information

  • If you want to include PowerPoint images or similar in the video, make sure it is either embedded or presents on a screen next to it.
    • A recorded zoom call with your portable camera and presentation through the split-screen feature also works. See further down the page how to do this.
  • If possible, use an external microphone and make sure there are no lights from windows or lamps behind you. Be sure to point the light behind the camera towards you.
  • Make a short test-video (>2 min) to make sure that the video is recording properly

Recording presentation via Zoom

Information to record presentation via Zoom

 

  1. First, make sure you have Zoom installed. If this is not installed, you can do so via the link: https://zoom.us/download.
  2. Start Zoom and log in via your Gmail account, Facebook, or create a new account. You can create a new Zoom account for free at: https://zoom.us/freesignup/
  3. Once you have logged in, the box below will ask if you want to open this application. Click on “open zoom.us”

 

4. Now Zoom will start and you will see the image below. Click on “New Meeting”

 

 

5. Zoom will ask if you want to use the computer’s speaker and microphone, click on “join with computer audio” (see picture below).

 

 

6. Now the image below will appear. Click on “share screen” and select your PowerPoint or similar.

 

Make sure you have access to:

  • An MS PowerPoint Presentation or the document you will present
  • A computer
  • An audiovisual recording device (camera, microphone and speakers)
  • Internet

7. Click the box for your presentation and then share the screen (share). Also note that you must have started your PowerPoint to be able to find it in this list.

 

 

8. Now the image is shared and you can start recording. If you click on “more” at the top of the image and then “Record”, your presentation will start recording (See black arrow in the image below). You can click the same button and to stop recording. If you want to record yourself when you present, you can click on “start video” (see red arrow in the picture below) to record a video on yourself presenting at the same time.

 

 

9. Note that the file with your recording will be automatically saved within “documents” on your computer. If you go to “documents” and look up a folder called “Zoom” you will find the file with the recording. If the file is not converted to a .mp4 file automatically after you finish recording and the meeting, you can double-click it and the file will change to a .mp4 file.

Before:

 

 

After:

7.1. If Zoom says you need to allow it to access your files, click on the image below (only for Macs that have not previously approved this):

Recording presentation via Teams

Information to record presentation via Microsoft Teams

 

(1)  In Microsoft Teams, go to Calendar tab and click the button “Meet now” to start a meeting without invite any participant.

(2) You will now see an option to join now. Before you join, select devices to check that your preferred device settings are selected for audio and video input. Also check the audio icon indicates audio is on (a line through the icon means it is off).

(3) Make sure to unmute yourself and you can start your presentation, you can upload your presentation files by clicking the Share button “Image” from the meeting control bar an open your PowerPoint slides.

(3) Once ready to record your presentation, click on the three dots “More actions” from the meeting control bar and click “Start recording”. See below picture:

Image

 

(4) When finished with the presentation, click “More actions” and then click “Stop recording“.

It might take some time to process the recording, when it’s completed, the recording will appear in the meeting chat for that Team’s channel. The option to download content will appear as displayed in the screenshot below.

 

 

For your reference:

Make sure you have access to:

  • An MS PowerPoint Presentation or the document you will present
  • A computer
  • An audiovisual recording device (camera, microphone and speakers)
  • Internet
  • A Microsoft account